Planning a successful event requires meticulous organisation and attention to detail. Yet, even
the most experienced event managers can overlook certain pitfalls that might turn a perfectly
planned day into a logistical nightmare. Here are five common event planning mistakes—and
some tips on how to avoid them.
- Overbooking or Underbooking the Venue
One of the most significant missteps in event planning is failing to align the guest list with the venue’s capacity. Overbooking results in cramped spaces, while underbooking can create a lacklustre atmosphere. To avoid this, maintain an accurate guest list and choose a venue that comfortably fits your audience. A digital ticketing solution like Ticlet can help you manage RSVP numbers, allowing you to track attendees in real-time. - Last-Minute Ticketing and Guest List Chaos
Handling tickets and guest lists at the last minute can lead to double bookings, missing information, and unexpected walk-ins. Avoid the rush by organising ticketing in advance through a streamlined, automated system. With platforms like Ticlet, you can centralise ticketing and attendance records, ensuring every guest is accounted for with minimal hassle. - Poor Communication with Attendees
Attendees often need updates about the event’s schedule, location, or any changes. When communication isn’t seamless, it can lead to confusion and even missed attendance. Digital ticketing platforms that integrate with email and SMS notifications (like Ticlet) make it easy to keep your guests in the loop, building engagement and ensuring a smooth experience. - Inefficient Payment Collection
Cash payments at the door can slow down check-ins and create long queues. To speed things up, consider cashless payment options with pre-booked tickets, which also reduce accounting errors and administrative work. Ticlet, for example, supports multiple payment options, allowing attendees to pay seamlessly online. - Failing to Go Paperless
Traditional paper tickets can easily be misplaced, adding to an event’s logistical and environmental costs. Going digital saves time, reduces waste, and simplifies guest check-in. With an e-ticketing platform like Ticlet, attendees can check in with a scan on their phones, making the entire process hassle-free for both organisers and guests.
Avoid these common pitfalls and give yourself peace of mind on the big day. With a
well-organised ticketing system in place, your event can run smoothly, creating a memorable
experience for all.
